Wildwood Resort City - Board Meeting Minutes for September of 2009

September 25, 2009

The regular monthly meeting of the Board of Directors of Wildwood Property Owners Association was called to order at 7:30 p.m., September 25, 2009, in the Mill House. The presiding officer was Tommy Davis. A quorum was present, including the following:

Jim Horn, Chuck Little, Letha Carpenter, Jim King, Frank Morgan, Eddy Parker and Roy Hancock.

Dan Shaddock gave the opening prayer and led the Pledge of Allegiance.

Business from Work Session:

Chairman, Tommy Davis, requested a motion pertaining to a lot sale. A motion was made by Frank Morgan, and seconded by Jim King, to accept the proposal of $2,000 for Lot 3, in Block 649, at 109 Rowantree Loop. Motion carried with two opposed.

Carla McKee gave the Facilities Manager's Report.

Chairman, Tommy Davis, requested any additions or corrections to the minutes of the meeting on August 28, 2009. A motion was made by Jim King, and seconded by Jim Horn, to accept the minutes as presented.

Carla McKee gave the Financial Report.

Miscellaneous Reports:

Ashley Tipton gave the Security Report.

Chuck Little encouraged Wildwood Residents to contact Security, Hardin and Tyler County Sheriff's Department when an incident occurs as a way to bring the law enforcements into Wildwood more often.

Richard Cockrell gave the Pro Shop Report.

Richard Cockrell gave the Golf Report.

Airstrip Ad Hoc Committee - Chairman, Mike Boyette reported airstrip damages caused from the drainage ditch project have been repaired. Resident, Greg Doer asked the committee to consider charging a landing fee to non residents that use the air strip.

Timber Management & Frank Morgan reported meeting with Ralph Day, President of Forest Management and Appraisal, Inc. regarding plans to market the timber in Wildwood. Mr. Day has agreed to consult with WPOA.

Archive Lots Project - Jim King reported in reviewing 24 Archived lots adjoining the Golf Course will require intense study for resolution and recommends the Facility Manager should aggressively pursue whatever means necessary to bring this deficit back in line and to prevent further debt. Due to the economy and the expense to foreclose on these properties I do not recommend taking lots back at this time.

RV Park Project - Joe Richey reported completing a study to ascertain the approximate cost to construct a "Snow Bird" RV Park in Wildwood. The estimate to construct a facility at the existing unused trailer park by individual contractors for 20 RV sites, a 5000 sq. ft. recreation building with laundry room, utilities and raising the low water crossing would cost approximately $451,000.

Fire Department and Security Gate Ad Hoc Committee had no report.

Standing Committee Reports:

Budget & Finance Committee & Vice Chairman, Frank Morgan, reported the committee is meeting weekly to prepare the 2010 Budget. Business Manager, Carla McKee is in the process of reviewing the financials and meeting with the Supervisors.

Golf Committee & Frank, Morgan reported complaints received regarding the golf course and determined the golf course is in good condition.

Long Range Planning Committee & Chairman, John Carmona, reported the Five - Year - Plan will be completed in November and be presented at December meeting.

Architectural Control Committee & Jackie Davis reported the building plan submissions for the month of September were two black vinyl chain link fence, a deck addition, and two house sales. The committee still has one vacancy; any one interested in an active committee that regularly meets is encouraged to submit your name to the Nominating Committee or the WPOA Office.

Streets & Utilities, Lakes, Parks, Nominating and Election Committees had no report.

After the Director's Discussion and the 15 minutes from the floor, the meeting adjourned at 8:30 p.m.