Wildwood Resort City - Board Meeting Minutes for October of 2011

October 28, 2011

The regular monthly meeting of the Board of Directors of Wildwood Property Owners Association was called to order at 6:30 p.m., October 28, 2011, in the Mill House. The presiding officer was Scott Becker. A quorum was present, including the following:

Joel Allen, Letha Carpenter, Jim Horn, Frank Morgan, Mickey Nash and Marvin Fannin.

Chairman, Scott Becker, called the meeting to order.

Jim Horn gave the opening prayer and led the Pledge of Allegiance.

Chairman, Scott Becker, requested a motion pertaining to the adoption of policies as required by the Texas Property Code. A motion was made by Jim Horn, and seconded by Mickey Nash, to approve the adoption of the Records Retention, Inspection & Production Policy and the Payment Plan Policy to become effective upon recording in the Public Records of Hardin and Tyler Counties. Motion carried by a unanimous vote.

Chairman, Scott Becker, requested a motion pertaining to an email poll and to ratify the actions taken by the Board Members. On October 13, 2011, the Board of Directors were polled by email and voted to approve the change of (2) Merrill Lynch Capital Reserve Investment Funds to better performing funds as recommended by the Budget and Finance Committee. A motion was made by Mickey Nash, and seconded by Joel Allen, to approve the email poll as conducted. Motion carried by a unanimous vote.

Chairman, Scott Becker, requested a motion pertaining to change the November, December and January, Board of Directors Meetings. A motion was made by Mickey Nash, and seconded by Jim Horn, to move the November meeting to November 18, 2011, the third Friday in November, move the December meeting to December 16, 2011, the third Friday in December and move the January meeting to January 13, 2012, the second Friday in January. Motion carried.

Chairman, Scott Becker, requested a vote pertaining to the Architectural Control Committee vacancies. The Board of Directors voted unanimously to appoint Wayne Bender to fill the vacancy left open by the resignation of Wanda Hutchison. The Board of Directors voted on the vacancy left open by the resignation of Bill Saylor with results being: 3 votes for Jean Lumpkin and 3 votes for Ann Wright. Since this resulted in a tie vote, this vacancy will be brought back to the November Board Meeting for another vote.

Chairman, Scott Becker, requested a motion pertaining to a request to purchase property at a reduced price. A motion was made by Marvin Fannin, and seconded by Mickey Nash, to approve the sale of Lot 1, in Block 105, for the amount of $2000 due to the lot being low and having a lot of dead timber. Motion carried.

Chairman, Scott Becker, requested any additions or corrections to the minutes of the meeting on September 23, 2011. A motion was made by Frank Morgan, and seconded by Joel Allen, to accept the minutes as presented. Motion carried by a unanimous vote.

Carla McKee gave the Facilities Manager’s Report. During this report it was realized that a Flood Plain Meeting was scheduled for the third Friday in November, the 18^th, which conflicted with the change of the November Board of Directors monthly meeting which was approved earlier in the meeting. A motion was made by Mickey Nash and seconded by Jim Horn to move the Board of Directors meeting to November 17^th, the third Thursday in November. Motion carried.

Carla McKee gave the Financial Report.

Miscellaneous Reports:

Lanette Tate gave the Security Report.

Architectural Control Ad Hoc Committee - Chairman, Scott Becker, reported the Committee has been suspended until the HOA Attorney’s provides WPOA with list of guidelines regarding the new laws set by the Texas Legislation.

Election Ad Hoc Committee - Chairman, Scott Becker, reported the Committee has completed their job and Facilities Manager, Carla McKee is in the process of sending their proposal to the HOA Attorney’s for legal approval.

Facility Maintenance, Golf Maintenance, Golf Pro Shop, Fire Department, Property Owner’s Manual Research Committee, and Mill House Restaurant Ad Hoc Committee had no report.

Standing Committee Reports:

Architectural Control Committee- Jackie Davis, reported the committee met twice in the month of October and approved an in-ground swimming pool and Jacuzzi, an addition to an existing outbuilding, a privacy and wrought iron fence, a boat dock extension, a boat dock, a carport cover and 5 home sales.

Chairman, Scott Becker, requested a motion pertaining to a request made by a board member for a re-vote for the Architectural Control Committee vacancy. A motion was made by Frank Morgan and no second was made. Motion died from lack of a second motion.

Budget & Finance, Election, Lakes and Nominating Committees had no report.

After the Director’s Discussion, the meeting adjourned at 7:25 p.m.