Wildwood Resort City - Board Meeting Minutes for November of 2011

November 17, 2011

The regular monthly meeting of the Board of Directors of Wildwood Property Owners Association was called to order at 6:30 p.m., November 17, 2011, in the Mill House. The presiding officer was Scott Becker. A quorum was present, including the following:

Jim King, Joel Allen, Frank Morgan, Mickey Nash, Marvin Fannin and Drue McManus.

Chairman, Scott Becker, called the meeting to order.

Ron Hoffpauir gave the opening prayer and led the Pledge of Allegiance.

Chairman, Scott Becker, requested a motion pertaining to the adoption of policy concerning flags. A motion was made by Frank Morgan, and seconded by Mickey Nash, to approve the adoption of the Flags Policy with a change that the minimum height of the pole is 10 feet instead of 14 to become effective upon recording in the Public Records of Hardin and Tyler Counties . Motion carried by a unanimous vote.

Chairman, Scott Becker, requested a motion pertaining to the adoption of policy concerning solar energy devices. A motion was made by Marvin Fannin, and seconded by Frank Morgan, to approve the adoption of the Solar Energy Device Policy as presented to become effective upon recording in the Public Records of Hardin and Tyler Counties . Motion carried by a unanimous vote.

Chairman, Scott Becker, requested a motion pertaining to the adoption of policy concerning display of certain religious items. A motion was made by Marvin Fannin, and seconded by Frank Morgan, to approve the Display of Religious Items Policy as presented to become effective upon recording in the Public Records of Hardin and Tyler Counties . Motion carried by a unanimous vote.

Chairman, Scott Becker, requested a motion pertaining to the adoption of policy concerning rain barrels and harvesting devices. A motion was made by Marvin Fannin, to send the policy back to the lawyer to verify that it does not violate the WPOA deed restrictions. Motion died from lack of second. A motion was then made by Frank Morgan, and seconded by Jim King, to approve the adoption of the Rain Barrel Policy and the Harvesting Device Policy as presented to become effective upon recording in the Public Records of Hardin and Tyler Counties . Motion carried with one opposed.

Chairman, Scott Becker, requested a motion pertaining to the Architectural Control Committee vacancy that was voted on in the October Board meeting with results being a split vote, 3 votes for Jean Lumpkin and 3 votes for Ann Wright. The Board of Directors voted to appoint Jean Lumpkin to fill the vacancy on the Architectural Control Committee left open by the resignation of Bill Saylor. Motion carried with results being 4 votes to 3.

Chairman, Scott Becker, requested a motion pertaining to WPOA elections. A motion was made by Mickey Nash, and seconded by Joel Allen, to approve that the WPOA Elections will follow Texas statutes as they apply to Property Owners Associations and Wildwood election rules as recommended by the Ad hoc Election Committee. Motion carried with one abstention.

Chairman, Scott Becker, requested a motion pertaining to WPOA Election Committee meetings. A motion was made by Frank Morgan, and seconded by Jim King, to approve that WPOA Election Committee meetings will be closed meetings as recommended by the Ad hoc Election Committee. Motion carried with two opposed.

Chairman, Scott Becker, requested a motion pertaining to the election ballots. A motion was made by Jim King, and seconded by Joel Allen, that each candidate will draw for a position on the ballot; the Election Committee Chairman will see that each candidate sign and date by their name indicating their approval for their position on the ballot; Once the positions have been approved by the candidate, no names will be dropped or changed on the ballot with one addition made by Scott Becker, that candidates must sign the master ballot prior to being printed indicating their approval and signatures will be printed on the ballot. Motion carried by a unanimous vote.

Chairman, Scott Becker, requested a motion pertaining to harassment proposal. Marvin Fannin made a motion to not approve the proposal. Motion died from lack of second. A motion was then made by Jim King, and seconded by Joel Allen, to accept the proposal that if anyone including WPOA Board of Directors, attempts to disrupt or harass Election Committee members before or after Election Committee meetings or during voting tabulations, the Election Committee Chairman will authorized the WPOA Board of Directors to call security and the appropriate authorities will be notified as recommended by the Ad hoc Election Committee. Motion carried with one opposed and one abstention.

Chairman, Scott Becker, read the following recommendations made by the Ad hoc Election Committee: reduce the number of Board positions from 9 to 7, no write-in candidates, no proxy voting, WPOA voting will be in person at a designated location, resumes will be on a standard form and posted at the office for viewing no later than thirty days before the election, and Non-homeowners only will receive ballots by mail that will be mailed out between 10 to 60 days before the election. Chairman, Scott Becker announced that these recommendations will be changes to the By Laws that require a vote by the shareholders and presented to the HOA Attorney to look at.

Chairman, Scott Becker, requested a motion pertaining to the Cable Co. A motion was made by Drue McManus, and seconded by Marvin Fannin, to approve to accept the Dish Network proposal that includes purchasing the equipment for the Motels, Pro Shop and Security Gate. Motion carried by unanimous vote.

Chairman, Scott Becker, announced the Board of Directors elected to not accept the Mill House Restaurant proposal.

Chairman, Scott Becker, requested any additions or corrections to the minutes of the meeting on October 28, 2011. A motion was made by Mickey Nash, and seconded by Marvin Fannin, to accept the minutes as presented with one correction. Motion carried by a unanimous vote.

Carla McKee gave the Facilities Manager’s Report.

Carla McKee gave the Financial Report.

Miscellaneous Reports:

Donald Williamson gave the Facility Maintenance Report.

Scott Becker gave the Golf Pro Shop Report.

Laura Shearer gave the Security Report.

Golf Maintenance, Fire Department, Property Owner’s Manual Research Committee, Architectural Control Ad Hoc Committee, Mill House Restaurant Ad Hoc Committee and Election Ad Hoc Committee had no report.

Standing Committee Reports:

Architectural Control Committee- Tommy Watkins, reported the building plan submissions for the month of November were 6 submissions, 3 home sales and 1 lot sale and all were approved.

Nominating Committee – Tommy Watkins reported the committee is accepting resumes for Homeowner Position #3 for a 3 year term, Non-Homeowner Position #5 for a 2 year term, Non-Homeowner Position #6 for a 3 year term and At Large Position #9 for a 3 year term for the 2012 Board of Director’s election. Candidates must be a WPOA Member in good standing who is current in all fees and/or monies due WPOA as of January s, 2012. To apply for a position you must submit a one page resume and a one page letter stating the position you are applying for and turned in by January 3, 2012.

Budget & Finance Committee – Kathy Attaway, recommended that the proposed 2012 Budget be approved as presented and requested a maintenance fee increase to be put on the 2012 Ballot.

Election and Lakes Nominating Committees had no report.

Chairman, Scott Becker, read lawsuit by verbatim against Wildwood Property Owners Association with Plaintiffs being Terry Byrd, Lesley Laroe, Mickey Nash, Andrea Simmons, Joy Warren and Archie Miller.

After the Director’s Discussion, the meeting adjourned at 8:40 p.m.