Wildwood Resort City - Board Meeting Minutes for March of 2011

March 25, 2011

The regular monthly meeting of the Board of Directors of Wildwood Property Owners Association was called to order at 6:30 p.m., March 25, 2011, in the Mill House. The presiding officer was Scott Becker. A quorum was present, including the following:

Jim King, Joel Allen, Letha Carpenter, Jim Horn, Frank Morgan, Mickey Nash, Marvin Fannin and Drue McManus.

Chairman, Scott Becker, called the meeting to order.

Frank Morgan gave the opening prayer and led the Pledge of Allegiance.

Chairman, Scott Becker, presented the list of candidates for the two vacancies for the Architectural Control Committee appointments: Bill Saylor and Harold Woodrom. The Board voted unanimously to appoint Bill Saylor and Harold Woodrom to the committee to serve three year terms.

Chairman, Scott Becker, presented the list of candidates for the two vacancies for the Budget & Finance Committee appointments: Gregory C. Doerr, Chris Tyson, William B. Green and Mary A. Stidham. The Board voted with results being: Greg Doer – 9 votes, Chris Tyson – 2 votes, William Green – 7 votes, and Mary A. Stidham with no votes. A motion was made by Joel Allen and seconded by Jim King to appoint Greg Doerr and William B. Green to the committee to serve three year terms.

Chairman, Scott Becker, appointed Mickey Nash, Letha Carpenter and Drue McManus as the Board appointed members to the Budget & Finance Committee.

Greg Doerr announced at the January Board Meeting the Board approved the amendment to Article VIII, Section 2 and Section 8.a., the Budget & Finance Committee shall consist of at least five members and no more than seven members, each serving a three year term and at least two members and no more than three members of the committee shall be Board members. The committee currently has 5 members therefore only 2 board members can be appointed at this time.

The above motion for Budget & Finance Committee appointments of Greg Doerr and Bill Green are invalid due to the amendment in the January 2011 Board Meeting.

Board appointed member, Letha Carpenter withdrew her position on the Budget & Finance Committee.

Chairman, Scott Becker, presented the list of candidates for the 3 vacancies for the Election Committee appointments; Judy Holland, Mary Jane McConnell, Sharon Wornick, Arthur C. Armour and Hoy Kelley. The Board voted with results being: Judy Holland – 8 votes, Mary Jane McConnell – 3 votes, Sharon Wornick – 4 votes, Arthur C. Armour – 2 votes and Hoy Kelley – 6 votes. Judy Holland, Sharon Wornick and Hoy Kelley were appointed to the committee to serve three year terms.

Chairman, Scott Becker, presented the list of candidates for the 2 vacancies for the Lakes Committee appointments for three year terms; Chris Tyson, James Yetter and Tom Cole. The Board voted with results being Chris Tyson – 3 votes, James Yetter – 8 votes and Tom Cole – 5 votes. James Yetter and Tom Cole were appointed to the committee to serve three year terms.

Chairman, Scott Becker announced Carla McKee has spoken with Allen Hansen from Latch Oil Incorporated, located in Jasper and they are interested in putting above ground tanks for gasoline at the Country Store location. The estimated cost for the infrastructure to include the tank, dike, piping, dispenser and to repair the existing canopy will be approximately $50,000. Listed are three options made to Wildwood; Wildwood could pay for the entire infrastructure and receive all profits, or we could pay for one half and receive half the profits, or Latch Oil could pay all and in turn receive all the profits. The board is not prepared to make a decision at this time.

Chairman, Scott Becker, announced our current lease holder Mr. Allan Thompson’s brother, James Thompson is interested in leasing or purchasing the Country Store. Mr. Thompson has 35 years experience in the retail and wholesale business, and has contacts with the vendor community. His goal is to have more of a grocery store and deli and is also interested in getting the gasoline back at the store location. There has been no formal proposal at this time.

Chairman, Scott Becker, announced Skinner Engineering Services has requested a temporary release be signed granting permission to enter Wildwood to inspect and remove debris from drains that is not on Wildwood property. This clean up will include removal of organic debris and will be ground into mulch and spread on location.

Chairman, Scott Becker, read the list of committee members appointed to serve on the Architectural Control Ad Hoc Committee: Lesley Laroe, Victor Wheeler, Jackie Davis, Barry Johnson and John Craus.

Chairman, Scott Becker, reported that when the 2011 Budget was approved the Capital Expenditures were excluded. The Department Heads have asked for Capital Expenditures to be reconsidered due to some important needed purchases. The Fairway Mower for the Golf Course is badly needed or we are looking at spending $15, 000 to $ 20,000 in repairs. Maintenance is in need of a Tractor and was expecting to do the Bulkhead on the Lake as discussed.

Chairman, Scott Becker requested the Board to vote on reconsidering approving the Capital Expenditures or to approve one item at a time or none at all. Drue McManus voted to approve one item at a time. The Board concurred and voted unanimously to approve one item at a time when presented.

Chairman, Scott Becker requested a motion pertaining to the purchase of a Fairway Mower. A motion was made by Frank Morgan and seconded by Jim Horn to purchase the Fairway Mower for $38,000 for the Golf Course. Motion carried with results being 5 votes to 3.

Chairman, Scott Becker, requested a motion pertaining to purchasing Power Point Projector and Laptop Computer for presentations at WPOA Board Meetings. Request died from lack of a motion.

Chairman, Scott Becker, requested a vote pertaining to forming a Restaurant Ad Hoc Committee. The Board voted unanimous to form the committee.

Chairman, Scott Becker, requested a motion pertaining to a recommendation made by the Election Committee. A motion was made by Jim King to form an Election Ad Hoc Committee to review and draw up any additional guidelines needed for the election process. The board voted unanimous to form the committee.

Chairman, Scott Becker, announced that volunteer Marshall ’s were needed on the Golf Course.

Chairman, Scott Becker, made a motion pertaining to holding a straw vote either for or against a full financial audit at the April Board meeting. The board voted with results being 8 votes to 1.

Chairman, Scott Becker, requested a motion pertaining to Stockton Enterprise Contract. A motion was made by Frank Morgan and seconded by Mickey Nash to renew the contract. Motion carried.

Chairman, Scott Becker, read the request made by Richard Cockrell for a burn to be built along the canal on the Driving Range . The Board requested a detailed proposal for more discussion.

Chairman, Scott Becker, requested any additions or corrections to the minutes of the meeting on February 12, 2011. The Board of Directors voted unanimously to accept the minutes as presented. Motion carried.

Carla McKee gave the Facilities Manager’s Report.

Connie Gibson gave the Financial Report.

Miscellaneous Reports:

Aaron Cox gave the Golf Maintenance report.

Ashley Tipton gave the Security report.

Richard Cockrell gave the Golf Pro Shop Report.

Property Owners Manual Research Committee – Barry Johnson reported that he is close to completing his research and working on a presentation to present to the community.

Facility Maintenance and Fire Department had no report.

Standing Committee Reports:

Election Committee – Chairman, Carol Smith reported that Mary Jane McConnell requested a recount of the 2011 Board of Directors Election.

Nominating Committee – Chairman, Tommy Watkins, requested the inactive Standing Committees be reinstated for 2011. The Board took no action.

Architectural Control, Budget and Finance, and Lakes Committees had no report.