Wildwood Resort City - Board Meeting Minutes for September of 2009

March 26, 2010

The regular monthly meeting of the Board of Directors of Wildwood Property Owners Association was called to order at 7:30 p.m., March 26, 2010, in the Mill House. The presiding officer was Frank Morgan. A quorum was present, including the following:

Jim Horn, Roy Hancock, Letha Carpenter, Jim King, Eddy Parker, Scott Becker, Mickey Nash and Marvin Fannin.

Chairman, Frank Morgan, called the meeting to order.

Ron Hoffpauir gave the opening prayer and led the Pledge of Allegiance.

Chairman, Frank Morgan, requested a motion pertaining to the cart rider fee. A motion was made by Marvin Fannin, and seconded by Scott Becker to restudy the cart rider fee proposal and temporarily waive the cart rider fee to property owners who paid an annual cart fee. Motion carried.

Business from Work Session:

Chairman, Frank Morgan, requested a motion pertaining to a variance request. A motion was made by Jim King, and seconded by Eddy Parker, to approve the variance for a LPG tank at 121 Water Oak for generator emergency use only and install a 6 ft. wood privacy fence around the tank. Motion carried.

Chairman, Frank Morgan, requested a motion pertaining to the 2010 Nominating Committee appointments. A motion was made by Jim King, and seconded by Letha Carpenter, to appoint Betty Tupper, Diane Barnett, W. Ray Reid, Sandy Taylor and Tommy Watkins to the 2010 Nominating Committee. Motion carried.

Chairman, Frank Morgan, requested a motion pertaining to the Security Chief. A motion was made by Marvin Fannin, and seconded by Jim King, to eliminate the Security Chief position. Motion carried.

Chairman, Frank Morgan, requested a motion pertaining to the Pro Shop Concessions Committee recommendations. A motion was made by Jim Horn, and seconded by Roy Hancock, to approve the recommendations to eliminate the vending machines, add fountain drinks, install cabinetry, a cooler and approve the Pro Shop to obtain a beer license. There were concerns from a few board members on WPOA obtaining a beer license. Motion withdrawn.

Chairman, Frank Morgan, requested a motion pertaining to the Pro Shop Concessions Committee recommendations. A motion was made by Jim Horn, and seconded by Roy Hancock, to amend the motion to approve the recommendations to eliminate the vending machines, add fountain drinks, install cabinetry, a cooler and table the beer license for further discussion, with results being 6 votes to 3. Motion Carried.

Chairman, Frank Morgan, requested a motion pertaining to #3 well. A motion was made by Marvin Fannin, and seconded by Jim King, to approve increasing the contingency for #3 well to include: cost to set cement plug in test hole - $6,800., install 6 inch column pipe instead of 4 inch, an approximate increase of $6,088. and plug the old abandoned well - $6,250. Motion carried.

Chairman, Frank Morgan, requested any additions or corrections to the minutes of the meeting on February, 2010. A motion was made by Marvin Fannin, and seconded by Scott Becker, to accept the minutes as presented. Motion carried.

Carla McKee gave the Facilities Manager's Report.

Carla McKee gave the Financial Report.

Miscellaneous Reports

Laura Shearer gave the Security report.

Donald Williamson gave the Facility Maintenance report

Richard Cockrell gave the Golf Pro Shop report

Fire Department – Randy Odom reported the new brush truck has been delivered, and a new roof was installed on the old Fire Department building to store the new brush truck. The Fire Department will be selling drinks and food on Memorial Day.

Golf Maintenance, Pro Shop Concessions Committee and Property Owners Manual Research Committees had no report.

Standing Committee Reports:

Architectural Control – Carla McKee reported building plan submissions for the month of March were two detached garages, a roof addition over part of an existing deck, one lot sale and four home sales.

Budget and Finance, Election, Golf, Lakes, Long-Range Planning, Nominating, Parks and Streets & Utilities Committees had no report.

After the Director’s Discussion and the 15 minutes to the floor, the meeting adjourned at 8:35 p.m.