Wildwood Resort City - Board Meeting Minutes for September of 2009

January 8, 2010

The regular monthly meeting of the Board of Directors of Wildwood Property Owners Association was called to order at 7:30 p.m., January 8, 2010, in the Mill House. The presiding officer was Tommy Davis. A quorum was present, including the following:

Mike Johnson, Jim Horn, Chuck Little, Letha Carpenter, Roy Hancock, Jim King, Frank Morgan, and Eddy Parker.

Dan Shaddock gave the opening prayer and led the Pledge of Allegiance.

Business from Work Session:

Chairman, Tommy Davis, requested a motion pertaining to a $10.00 late fee. A motion was made by Jim Horn, and seconded by Roy Hancock to charge a $10.00 late fee to Homeowner's accounts 30 days past due. Motion carried.

Tommy Davis gave the Facilities Manager's Report.

Chairman, Tommy Davis, requested any addition or corrections to the minutes of the meeting on December 4, 2009. A motion was made by Chuck Little, and seconded by Jim King, to accept the minutes as presented.

Miscellaneous Reports:

Facility Maintenance Report - Calvin Cryer, reported on December 12, 2009, the #3 Well was shut down due to approximately 50 yards of sand found in the holding tank. Holmes Water Well Service was called and it was decided to run a camera into the well to determine the problem. After spending approximately $17,000 they were unable to repair the well as needed. Three different Drilling Companies were then contacted and given a DVD of the well to study. Russell Drilling Co. discussed options with the Board of Directors and gave a quote on reworking the existing well. John Pyburn from Brazoria County reviewed the film and after reviewing chose not to make a bid. Mr. Pyburn then referred us to Layne Christensen Company, the largest well drilling company in the U.S. This company reviewed the film of the well and is of the opinion that there is a significant risk in attempting to work-over this well, due to a large amount of money being spent with no results.

Aaron Cox gave the Golf Maintenance Report. Richard Cockrell gave the Golf Pro Shop Report. Ashley Tipton gave the Security Report.

Fire Department & Fire Chief, Randy Odom reported on Grants received from the Texas Forest Service. The Fire Department purchased ten sets of bunker gear and a brush truck that will be delivered on February 28th. The Fire Department will be having chicken and sausage gumbo fund raiser on January 30th.

Property Owners Manual Research and Golf Rates Committees had no report.

Standing Committee Reports:

Election - Chairman, Betty Tupper, announced that the ballots with resumes' of candidates shall be prepared and mailed by the Election Committee to each qualified voter at least 15 days in advance of the Annual Meeting date. Completed ballots must be received by the WPOA Election Committee at P. O. Box 368, Village Mills, by 11:00 a.m. on Friday, February 12th before the Annual Meeting, February 13, 2010. The Election Committee will begin preparing the Homeowners and Non-Homeowners ballots on Wednesday, January 27, at 9:00 a.m. in the Mill House. Voting will begin Thursday, January 28, and end at 11:00 a.m. on Friday, February 12th. Results will be announced at the Annual Stockholders Meeting on February 13, 2010. The Election Committee reminds all Homeowners to follow the voting instructions mailed with the ballots.

Nominating - Chairman, Wendy McDonald, presented the list of candidates for the upcoming Board of Director's election to the Chairman of the Election Committee.

Election - Chairman, Betty Tupper, announced the names of the candidates for the vacancies on the Board of Directors.

Homeowner Position #1 - Greg Doer and Micki Nash

At Large Position #7 - Scott Becker

There were no Candidates for Non Homeowner Position #4

Drawings were held for the following position on the ballot:

Homeowner Position #1

Position #1 - Greg Doer
Position #2 - Micki Nash

Architectural Control, Budget & Finance, Golf, Lakes, Long Range Planning, Parks & Streets & Utilities Committees had no report.

After the Director's Discussion and the 15 minutes from the floor, the meeting adjourned at 8:30 p.m.