Wildwood Resort City - Board Meeting Minutes for August of 2011

August 16, 2011

The regular monthly meeting of the Board of Directors of Wildwood Property Owners Association was called to order at 6:30 p.m., August 26, 2011, in the Mill House. The presiding officer was Scott Becker. A quorum was present, including the following:

Jim King, Joel Allen, Jim Horn, Frank Morgan, Mickey Nash, and Drue McManus.

Chairman, Scott Becker, called the meeting to order.

Jim Horn gave the opening prayer and led the Pledge of Allegiance.

Chairman, Scott Becker, turned the meeting over to Vice Chairman, Jim Horn to conduct the Business of the Board.

Vice Chairman, Jim Horn, requested a motion pertaining to an email poll and to ratify the actions taken by the Board. On July 27, 2011, the WPOA Board of Directors was polled by email and voted to approve purchasing a greens mower. A motion was made by Scott Becker, and seconded by Jim Horn, to approve the email poll as conducted. Motion carried by a unanimous vote.

Vice Chairman, Jim Horn, requested a motion pertaining to a community garage sale request. A motion was made by Mickey Nash, and seconded by Joel Allen, to approve the request made by the Civic Club to sponsor a community wide garage sale at no cost. Motion carried by a unanimous vote.

Vice Chairman, Jim Horn, requested a motion pertaining to a request to purchase computers. A motion was made by Jim King, and seconded by Joel Allen, to approve the request made by the Facilities Manager to purchase new computers at a cost of $19,127.69 for the Administration Office and the Pro Shop. Motion carried with one abstention.

Vice Chairman, Jim Horn, requested a motion pertaining to a request to hire Golf Course Marshall’s. No motion was made, the Board elected to table the request until guidelines can be established.

Vice Chairman, Jim Horn, requested a motion pertaining to HOA Attorney’s. A Motion was made by Frank Morgan and seconded by Scott Becker, to authorize the Facilities Manager, Carla McKee, to contact HOA Attorney’s in Houston for a cost to incorporate the new HOA Laws into the WPOA Property Owner’s Manual. Motion carried with a unanimous vote.

Vice Chairman, Jim Horn, requested any additions or corrections to the minutes of the meeting on July 22, 2011. A motion was made by Mickey Nash, and seconded by Jim King, to accept the minutes as presented. Motion carried by a unanimous vote.

Carla McKee gave the Facilities Manager’s Report.

Carla McKee gave the Financial Report.

Miscellaneous Reports:

Ashley Tipton gave the Security Report.

Election Ad Hoc Committee – Ranah Becker reported on committee proposals for WPOA Election rules & regulations, voting procedures and the new laws covered by the Texas Legislation, House Bill 2761 that becomes affective January 1, 2012.

Facility Maintenance, Golf Maintenance, Golf Pro Shop, Fire Department, Architectural Control Ad Hoc Committee, and Mill House Restaurant Ad Hoc Committee had no report.

Standing Committee Reports:

Architectural Control Committee- Carla McKee reported the committee received eight (8) building submissions for the month of July with 6 approved, 1denied, 1 pending and 4 home sales.

Budget & Finance Committee – Kathy Attaway reported the committee met with the Facilities Manager and all departments to complete the supervisor meetings and will begin working on the 2012 Budget.

Election, Lakes and Nominating Committees had no report.

After the Director’s Discussion, the meeting adjourned at 7:30 p.m.